Custodial software that runs on scans, not sign-off sheets
QR and NFC tags map your buildings into zones. Custodians scan, document the clean, and attach photos; supervisors see coverage, issues, and history per zone without walking the building to check.
What is custodial software?
Custodial software coordinates and documents the daily work of custodial teams: who serviced which area, when, what was done, and what needs attention. The category serves in-house custodial departments — schools, campuses, municipal and corporate buildings — as well as contracted janitorial operations.
CleanScan is built around physical zones. Each area carries a QR or NFC tag; scanning it opens that zone's cleaning record and stamps it with time and team member. Issues reported by building occupants route automatically to the team assigned to the zone, and supervisors see coverage, open issues, and history per building without walking it.
It is deliberately not a CMMS. There are no work orders, asset hierarchies, or preventive-maintenance schedules — operations that need those run a CMMS alongside CleanScan, which holds the daily service record.
What breaks without it
Texts, paper logs, and memory cover the gap — until a client asks what happened, when, and by whom.
Coverage tracked through paper schedules, radio check-ins, and memory
Complaints reach the front office with no record of when the area was last serviced
CMMS platforms priced and designed for maintenance departments, not custodial work
Budget reviews where the department cannot show the work it did all year
What CleanScan does
The scan-and-resolve workflow turns each completed task into a retrievable record. Same flow your team already uses.
Zone-mapped QR and NFC tags across restrooms, classrooms, common areas, and offices
Scan-stamped service records with notes and photo proof
Occupant issue reporting routed by zone to the responsible custodial team
Coverage, open issues, and service history per zone, building, and shift
What changes
Answer "when was this area last serviced?" from the record instead of from memory
Custodial coverage visible per zone and shift across every building
A service history that holds up when budgets and contracts come under review
See it on your sites in five minutes.
Free workspace, no credit card, no demo call.
Built for these teams
Adjacent ways teams use CleanScan
Janitorial Inspection Software
Janitorial inspection software that builds the quality record from every clean — zone-level scans, photos, notes, and visitor ratings.
QR Code Issue Reporting
Purpose-built for cleaning accountability — not a CMMS. QR and NFC tags turn any zone into one-tap issue reporting routed to the right team.
Cleaning Crew Management Software
Operations software for building service contractors. Multi-site dashboards, team-zone routing, and proof of work — without surveillance.
Related reading
How to Manage Multiple Cleaning Sites: Quality Control Checklist and Crew Tracking Guide
At five, ten, or fifteen locations, the old approach breaks. You need clear standards, consistent documentation, and a repeatable review process.
When You Can't Clean Everything Every Day
A garden-style property with 40 laundry rooms doesn't get 40 laundry rooms cleaned every day. A rotating schedule works better when issues are easy to report between visits.
How to Prove Your Team Cleaned: A Guide for Commercial Cleaning Contractors
If the client calls tomorrow and asks 'was the third floor done last night?' — what record can you send? Five practical methods for proving your team cleaned.
Common questions
Is custodial software the same as a CMMS?
No. A CMMS manages work orders, assets, and preventive-maintenance schedules. CleanScan deliberately leaves those out and holds the daily custodial service record: who serviced which zone, when, with what proof. Departments that need work-order management run both, with CleanScan as the service layer.
Does it work for in-house custodial departments, or only contractors?
Both. An in-house department runs its own facilities, teams, and zones in one workspace. A contractor manages multiple client facilities from the same dashboard, with each client optionally given portal access to their own building only.
What does rollout look like across a campus or large building?
Map each building into zones, place a QR or NFC tag per zone, and assign teams. A recent multifamily deployment covered roughly 60 zones across one property; custodians scan with the phone they already carry, and there is no hardware beyond the tags.
Ditch the groupchats and email threads.
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